1999 - UETA passed
2000 - ESIGN passed
2004 - URPERA approved by NCCUSL
2006 - eNotarization Standards approved by NASS   Read More

20 states allow for eNotarization
27 states have passed UETA but nothing specific to eNotarization
2 states allow for eNotarization only for land records
3 states have not passed UETA and do not allow eNotarization   Read More

Electronic notarization occurs very similar to a paper notarization meaning that the signer still has to be in the personal presence of the notary, but instead of signing a paper document you use and an electronic signature pad and digital certificate to electronically sign a PDF document.

With the Notary product you will have an electronic journal for each commission. Any notarization done through the product will automatically create a journal entry in the electronic journal without any addition effort from the notary or signer.

With the Notary product you will be able to add journal entries that where performed on paper by using the Manual Journal Entry Wizard.

The Notary product has the ability to work disconnected. The way this works is a notary would download any documents that need to be notarized to their computer while they are connected to the internet. Then the notary would be able to disconnect from the internet and go perform the signing and notarization without the need of an internet connection. When the notary arrives back at their home or office they would simply connect to the internet and launch the application. The Notary product would then automatically upload any changes that occurred while the computer was disconnected.

We work with all Topaz Systems signature pads. The main signature pads can be seen here but if you already own a topaz pad our software will work with that pad.

The main difference between paper notarization and electronic is simply the means in which a signature is applied to the document. In the paper notarization the signer uses a pen and the notary uses a pen and stamp seal. In electronic notarization the signer and notary use a signature pad and digital certificate to apply their signature and the notary has an electronic seal to apply to the document. So other than the means on how a signature is captured and applied the notarization process between paper and electronic notarization is the same.

All states that allow for electronic notarization still require the signer to be in front of the notary during the notarization except for Virginia that allow for video notarizations. The problem with video notarization is that the notary is not able to perform one of their main jobs in identifying that the signer has his/her mental faculties and is not under the influence or in distress. Because of this issue all other states are not recognizing the video notarizations performed in Virginia.

Although some states do make a distinction an electronic notary performs the same tasks and as a regular notary.